- Professor Robert McMillen shows you how to create a Manual Table of Contents in Word 2016.
- If you chose the “Manual Table” option from the “Table of Contents” drop-down menu, then it will insert a template for you that you will need to edit yourself. You may notice in this table of contents that there are sub-levels.
- Ok so I am transcribing a lab manual which we will update once I've finished transcribing the old one. I typed up the table of contents and wanted to have a dotted line going from the text to the page number. I am new to word for mac having previously only used it on a windows pc.
Choose to make a Table of Contents automatically; otherwise, select the Manual Formatting option. Follow these steps to make a TOC: Click in the document where you want the TOC to appear. In the Document Elements tab of the Ribbon, look in the Table of Contents group and click the tab at the bottom-center of the gallery. How do I turn a table of contents into a plain formatted text without field codes? I want to cut it away from the rest of the doc as an outline. I'm using Word 2011 on a Mac.
Learning to create, format, or update a table of contents in Word isn’t hard.
You just need to follow a couple of straightforward steps. (Note: A Microsoft Word table of contents—or any TOC, for that matter—shares many features with an outline. It’s the “snapshot” of your document’s body.)
We’ll be working with MS Word’s built-in styles and using the term heading quite a bit, so if you need a refresher before we begin, have a look at our MS Word styles tutorial first.
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Note: Throughout this post you’ll see the initialism TOC, which stands for table of contents.
A table of contents in Word works just like binders in an archives room, allowing users to easily and quickly find what they need.
I. How to Create a Table of Contents in Word
Once you learn how to insert a table of contents in Word, you never forget. (It’s sort of like riding a bike, but without the scraped knees.)
Step 1: Style Your Headings
A table of contents (TOC) is made up of entries. Each entry comes from a heading within your document, whether that’s a report, a white paper, a dissertation, or something else.
We can use the Styles pane in MS Word’s Home tab to “tag” each heading: Heading 1, Heading 2, etc. (Sample text shows what each style looks like.)
- Put your cursor in any heading that is highest in your heading hierarchy and click on Heading 1 in the Quick Styles pane.
- Apply the Heading 1 style to all other top-level (H1) headings. H1 heads are the broadest in scope, followed by H2, H3, H4, etc.
- Repeat for all heading levels that you want to use in your TOC.
Tip: To help readers the most, include at least two levels of heading—but not more than three. (You don’t want a 10-page TOC.)
Step 2: Insert the TOC
Once you’ve styled all of your headings, you can create the table of contents in Word.
- Place your cursor where you want the TOC to appear. (At RedLine, we insert the TOC on a blank page after the title, half-title, and acknowledgments page but before other front matter pages such as the acronym list, abstract, executive summary, etc.)
- From the References tab, select “Table of Contents.”
- Choose between MS Word’s automatic or manual TOC. (The difference is that an automatic TOC inserts “fixed” entries, while a manual TOC inserts entries that you can type over if you wish to change them.) If you’ve worded your headings correctly in the document, then use the automatic TOC.
Choose from any of Word’s automatic TOC templates.
Tip: Insert a page break before and after your TOC by clicking Cmd + Enter (Mac) or Ctrl + Enter (Windows).
Tip: Style every element in your document, from table captions to footnotes. Most page elements won’t become entries in your TOC, of course, but they’ll have a consistent look throughout the document.
II. How to Update a Table of Contents in Word
Step 1: Change Headings (If Needed)
- Check the entries in your TOC for wording and correct case. Your options are title case and sentence case.Title case means that the first word in the heading as well as all “important” words such as nouns, verbs, adjectives, etc. take a capital letter. (Articles and most prepositions remain in lowercase.) The headings in this post are in title case.View and Download Apple Mac Pro user manual online. Apple Computer User's Guide Mac Pro computer. Mac Pro Desktop pdf manual download. Also for: Mac pro (8-core. The Apple website at www.apple.com links you to the latest Apple news, free downloads, and online catalogs of software and hardware for your Mac Pro. You can also find the. Apple Macintosh Instruction Manuals (User Guides) As per reader requests, direct links to official Apple Macintosh instruction manuals in PDF format - hosted by Apple's own support site- are provided below as well as on the specs page for each G3 and newer Mac. Not sure which Mac you need to locate?For title case, capitalize all words except articles and most prepositions. Omnifocus 2 mac manual pdf.Sentence case means that only proper nouns and the first word in the heading take a capital letter. (This style gets its name from the fact that this is how we capitalize sentences in English.)
- Change headings that are not worded or styled correctly.
Tip: Help your readers by making your headings visually distinct (for example, all H1 headings in all caps, all H2 headings in title case, all H3 headings in sentence case, etc.).
Tip: Adjust headings in the document itself, not in the table contents.
Step 2: Update Your TOC
- To update a table of contents in Word, right-click on the table.
- Choose “Update Field.”
- Select either “Update page numbers only” or “Update entire table.”
Right-click to update a table of contents in Word, then choose whether to update the entire table or pages numbers only.
Tip: When you update a table of contents in Word, choose “Update page numbers only” if your headings have moved (because you’ve added or deleted content) but their wording hasn’t changed. However, if you’ve changed the wording or capitalization of your headings since the last update, select “Update entire table.” This second option is “safer” (more thorough).
III. How to Format Your TOC
Step 1: Pick the Easy Way or the Hard Way
When formatting a Microsoft Word table of contents (or doing just about anything in Word, actually), you have a couple of options.
You can always change things manually. For example, you can click and drag to select an entry in the TOC. Then, from the Home tab, you can change the appearance of your selection.
But why in the world would you do that for dozens of entries in the TOC? This is the hard way.
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The easy way is to make changes globally using TOC styles.
- Navigate to the References tab.
- Select “Table of Contents,” then “Custom Table of Contents.”
- Click on “Modify” in the dialog box, which opens up a window that allows you to change the look of the TOC entries: TOC1, TOC2, etc.
Step 2: Format TOC
- Select the TOC style that you want to format from the list. Ideally, you’re using only TOC1, TOC2, and (maybe) TOC3.
- Click “Modify.”
- Change typeface, font size, bold attributes, or any other formatting feature.
Format your TOC by changing styles globally, not manually.
Tip: Do your formatting last—it’s the easiest part.
IV. Next Steps
Now it’s your turn. Time to practice!
Download the document that’s used in the screenshots in this post to play around with an MS Word table of contents. Then try the following:
- Delete the existing TOC and insert a new one: Word will pull the various headings from the document and create entries in the TOC. (Section I)
- Update your TOC: Change the wording of any heading in the document (add, change, or delete words). Then update the TOC and verify that the change is reflected in the entry in question. (Section II)
- Format your TOC: Following the steps above, change the look of your TOC styles. (Section III)
Ask a question in the comments if you have any trouble.
So now you know how to insert, format, and update a table of contents in Word. If you need help, then get in touch. It’s the software we use in most of our document formatting work. Thanks for stopping by!
Check out this table of contents to see how entries for sections and subsections can appear.
Last, download our editing checklist to help you create better digital content.
You already know that a table of contents makes it easier for your readers to work with long documents of 10 or more pages. They give printed documents a sophisticated look and feel, and add ebook-like navigation to onscreen documents.
But did you know that tables of contents are wicked easy to create and update in Microsoft Word? I created the following table of contents with just three clicks—and so can you. Here’s how!
Manual Table Of Contents Word Mac Free
In this article I’ll show you how to create a table of contents (ToC) in Word 2013—but you’ll use the same process to create one in Word 2010, Word 2007 and Word 2011 for the Mac.
Inserting a table of contents
In Word, tables of contents rely on your use of styles to format headings. If you already used the Heading 1, Heading 2, and other heading styles to format your document, you’re ready to insert your ToC. Follow these steps to insert a table of contents:
- Click in your document where you want to create the table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC.
- Click the References tab. In the Table of Contents group, click Table of Contents.
- Choose the style of Table of Contents you wish to insert. Automatic Table 1 creates a ToC titled Contents. Automatic Table 2 creates a ToC titled Table of Contents.
Word will create a ToC from the document text you styled with one of the first three heading styles: Heading 1, Heading 2, and Heading 3. The ToC will include a string of dots called a leader between the heading text and the page number for each heading.
Hold Ctrl and click on one of the page numbers to navigate to that location in the document. When people reading your document on-screen hover over a page number, they’ll be reminded that they can use the ToC for navigation.
No styles?
If the headings in your document aren’t formatted with styles, before inserting your table of contents, select each of the top-level headings for your ToC and apply the Heading 1 style from the Styles group on the Home tab of the ribbon.
Select all the second-level headings and apply the Heading 2 style, and so on. With your heading styles all applied, click on the References tab and insert your table of contents.
Inserting a custom ToC
The default Word ToC includes the first three heading levels; you won’t want this much detail in ToCs for longer documents. Even in a shorter document, you might choose to only include Heading 1 and Heading 2 text in your ToC. When inserting the ToC, choose Insert Table of Contents to specify formatting—including how tab leaders and page numbers are formatted, and which heading levels to include.
If you formatted your headings with distinct styles for each level, but used styles other than the built-in heading styles, click the Options button in the Table of Contents dialog box to map the styles you used to the ToC framework.
Just as the ToC is created based on styles, it’s also built to beformatted with styles. If you want to change the font, font size, or other formatting attributes of the ToC, click the Modify button in the Table of Contents dialog box and specify your formatting for each ToC heading level. Any formatting you apply directly to the TOC is discarded whenever the TOC is updated.
Updating your ToC
After you’ve edited your document, page numbers and headings may change, which will make your ToC incorrect! But don’t worry. To update your Table of Contents, right-click in the table and choose Update Field, or choose Update Table from the Table of Contents group on the References tab. Select entire table or page numbers only and click OK to regenerate the table of contents from your headings.
It’s a good practice to update the table of contents before printing or sharing a document in case it has been modified since the last time the ToC was updated.
![Manual Table Of Contents Word Mac Manual Table Of Contents Word Mac](/uploads/1/2/4/6/124618281/228487894.jpg)
Note: You don’t need to wait until your document is finished to insert a table of contents. If you’re creating a long document, create a table of contents from an outline so that you can navigate using the ToC while you’re working on the document.
Not all documents require a table of contents; they’re inappropriate for letters and memos, obviously, and overkill for smaller documents.
Tables of contents shine in formal reports and documents of more than 10 pages. Any document that merits a cover page would also benefit from a table of contents to provide a high-level outline and built-in navigation for the people who use the document.
To learn more, watch these courses at LinkedIn Learning:
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